Contract document management is a vital step in streamlining administration on contracts. Enquire facilitates efficient best practice processes that enhance transparency, accountability and deliver a professional result for all stakeholders.
Enquire provides the ability to manage contract documents in 5 easy steps.
1. Generate and Publish a Contract Template
Create standard reusable templates with Enquire to ensure standardised layouts and fields are used when generating contract documents. Contracts can then be generated at the click of a button.
2. Configure a Workflow
Once a contract has been prepared in draft, the contract undergoes a strict internal approval processes before being sent to the contractor. These workflows can be created and configured based on the business process needs of the organisation.
Enquire streamlines these processes through document approval workflows. Using a document workflow, contract managers can send a contract to a peer for approval. This allows documentation to be approved or sent back to be reworked. Once the workflow is finalised, the contract is approved for distribution. Each workflow step is tracked against the document in Enquire. Contract managers can easily track the current status of a contract or document.
4. Manage Engagement and Variations
Changes to contract documents are managed using Enquire’s Document Management features. This includes features such as editing within Enquire, and version control. Versions of the document can be promoted to be the current, or previous versions can be restored if required.
Contract managers can run detailed reports on document types, statuses and stage in the lifecycle. Up-to-date reports on inflight approvals, delayed agreements and documentation can ensure deadlines are met and business processes are streamlined.
From version control to document approval workflows, contract document management is simple and efficient with Enquire.
If you have any questions about contract management, contact Tactiv’s Client Support team for assistance.